How To Set Up A Conference Call With Ringcentral

A conference call enables you to organize a meeting with other people who are not at the function in a way you can communicate with each one and commutation ideas as if everyone was in the boardroom. You can have a normal conference audio call or a conference video call, depending on the capabilities of your equipment. Different types of equipment and software solutions may have slightly varying methods of setting up a conference call, just many use similar procedures. Here are simple steps to ready a conference telephone call.

Login Into Your Briefing Call Account

You need to accept a conference calling software to do conference calls. At that place are several software solutions available in the market today with many offer free trials and inexpensive subscription rates to their customers. Whatsoever the software y'all employ, ensure that other participants to the meeting are using a similar program. They do not demand to buy the software if you have already bought one, as most providers accept like shooting fish in a barrel-to-install versions for phones and computers. You but need to invite them to the meeting through a link to their e-mail addresses from which they tin can install a customer and annals to join the call. Nearly software solutions ask the participants to record their names by saying them aloud when registering for the audio call. This helps you as the host to know who has already registered for the meeting.

Schedule the Fourth dimension of the Coming together

You demand to make up one's mind the time of the meeting so that everyone is aware and can adjust their schedules appropriately. The engagement and time of the coming together should be included in the invite you transport out. It can be a agenda invite or through the conference software where the participants get to know the appointment and time when they register for the meeting. Most software solutions will send a reminder to the participants a day and a few hours before the conference phone call starts. It is good to remind everybody individually with a brusque message or an email just in case someone forgot about it.

Join the Meeting

When it is time for the meeting your participants demand to log in with their credentials. Some software solutions enquire participants to enter their punch-in numbers especially if they are using phones. This option is besides bachelor if any participants practise not have access to a computer or the app the host is using. Moreover, with VoIP solutions available today, most people now use their computers to set up and run conference calls. It is cheaper and more than user-friendly than holding the call using a telephone. Dedicated briefing call hardware exists that accepts most of the available software solutions. Still, most of the equipment is proprietorial and may require all participants to have similar devices to communicate with each other.

Running the Meeting

Most conference calling software solutions have a range of features that you demand to understand to run the briefing call conveniently. The common features include:

– The 'mute' feature, which prevents all the other participants from talking when the host or other speaker is talking

– The 'raise a hand' characteristic that allows participants to capture the attention of the host or interject without disrupting the meeting

– 'Screen sharing' feature on video conferencing calls where participants tin share the contents of their estimator screen with others. Information technology is essential for sharing data on preparation sessions.

– 'Screen recording' feature that allows participants to tape the proceedings of the coming together and share information technology with others who did not attend.

All-time Practices

Meetings tin can sometimes exist unproductive and conference calls are no exception, especially equally people are not in the aforementioned room. To have productive calls and ensure everybody gets the well-nigh out of them, follow these simple best practices:

Have an agenda

To create an agenda and share it with all participants before the meeting will brand the telephone call more efficient. An agenda will make information technology more unlikely for topics to derail.

Be on time

Being late is impolite in any meeting, but especially in conference calls it can be quite awkward as the telephone call won't outset properly until everybody is there.